If a department cannot get any satisfaction from the vendor, they should contact Purchasing and we will get involved. Ascertain if the items have arrived on campus before requesting a trace. The department will be informed as soon as the vendor responds. As soon as damaged or short shipments are discovered, the department is to notify the carrier s , the shipper and Purchasing.
Common carriers have, in the past, required written notification within fifteen 15 calendar days. Good business practice dictates prompt notification. The chance for a favorable settlement is enhanced if the claims procedure is instituted within fifteen 15 days or sooner. Accounts Payable will be requested to supply a copy of the invoice to establish the value of goods missing or damaged.
The carrier or his agent is required to investigate the claim promptly and thoroughly. If an inspection of goods is made, a copy of the report will be left by the inspector. We provide you with an opportunity to clean out your offices, closets, etc. The items you may consider junk, may be treasures to others. All equipment and property currently used by your area, or purchased in the future, with Keene State College funds, are owned and belong to the University System of New Hampshire.
No property is allowed to be disposed of without prior approval of the Purchasing Office. These items will then enter into the Surplus Property Program and be sold through this network. Just click on either PDF or Word to get to the form. Regardless of the inventory list on which these items may appear, it is the responsibility of each budget manager to maintain their area inventory.
This responsibility includes notification to the Purchasing Office of any change in location, sale or transfer, and new purchase additions. Budget managers are responsible for their inventories.
Budget Managers may be asked periodically to verify their departmental assets. The Purchasing Office is responsible for implementing the standardization of a variety of products and services for the Campus. This standardization allows us to purchase quality products and services by large volume, thus saving money for KSC while still providing users with items they have requested.
It also allows us to enter into favorable service agreements with vendors. The third advantage of such a program is that the user can be assured they are purchasing a product for which Campus staff can provide maintenance assistance. Advertising for new hires must be approved by the Human Resource Office before placing it in the newspaper.
These approvals guarantee that the users not only purchase items that can be serviced, but it also establishes a high standard of quality for the items purchased by the College. Other areas of standardization are under consideration.
Please feel free to contact these departments when thinking about purchasing such items. Any and all equipment requests must be forwarded in writing to your responsible Principal Administrator. This request is then forwarded to the Purchasing Office. Keene State College policy requires that all departmental computers be secured with approved lock-down devices. All departments wishing to have lock-downs installed in their areas should contact the Information Technology Department.
It was created to outline system-wide policies for the ongoing management of hazardous materials, from acquisition through disposal, in accordance with all applicable laws and regulations. Specific responsibilities for hazardous materials management is outlined for all persons within the organizational structure, with the ultimate responsibility for using hazardous materials safely and in compliance with all laws residing with the user.
It is the intent of the Plan to incorporate these tenets to provide a safe environment for all USNH students, staff and faculty to work together successfully. All purchases for office supplies are to be placed through the current Contracted Vendor for office supplies. All travel arrangements, questions and concerns should be directed to the Keene State College Travel Coordinator.
When making travel arrangements, please consult the Travel Handbook. NOTES: When the traveler calls the travel agency to make travel arrangements, the following information is needed:. When making arrangements for candidates to come on campus, the search chair or designee will call the travel agency with the names of the candidates coming in for interviews. The number is to be given to the candidate and they can call to make the arrangements.
The same process will then be followed for booking the air fare. The Purchasing Office has established the following purchasing procedures for ordering services from our contracted vendor at the Dining Commons:. The department can enter a requisition into Banner and Purchasing will assign a purchase order number to it or call Purchasing for a confirming purchase order number. If a confirming number is given to a department, a requisition is to be entered into Banner with the confirming number typed in the comments box.
The requisition is to be entered within 24 to 48 hours after receiving the confirming purchasing order number. If a department gets a confirming purchase order number they are responsible for communicating it to the contracted vendor. The Dining Commons must be given the confirming purchase order number at least 24 hours in advance of the scheduled event.
The contracted vendor will then invoice KSC, clearly indicating the purchase order number on each invoice. All departments are strongly encouraged to use the contracted vendor for all of their food service needs. Keene State College has a contractual obligation with our Food Service Contractor allowing them the opportunity to bid on all On-Campus departmental catering requests. This way, we can take care of our contractual obligations, as well as provide for a competitive and fair catering services arena.
As you may know the moving allowance policy is now an employee transition allowance. Below you will find important things to know. When the transition allowance has been offered to a newly hired employee, the hiring supervisor will complete the moving expenses section of the Position Filled Form. The amount offered and any special notes should be provided.
The following language will be included in a formal appointment letter. The payment will be received during your first month of employment. It will be processed as supplemental taxable compensation through the payroll system with all applicable income and FICA taxes deducted. Many of your moving expenses may be tax deductible. You will be responsible for record keeping and tax form preparation if you chose to claim a deduction for moving expenses.
See IRS Publication for current regulations and description of qualified moving expenses. A transaction will be done by HR to process a one time payment against earn code , against the labor distribution associated with the position, but against expense code 61CPBN. All relocation payments must be included in the transition allowance and paid directly to the employee.
In rare exceptions and with written approval by the President, or Vice President, all or a portion of the transition allowance may be advanced to the employee prior to commencement of employment. If an advance is approved, the employee will be required to sign a promissory note payable to the institution that authorized payroll deduction for repayment in accordance with established Payroll procedures.
This protocol will be further discussed as key administrators determine how to insure equity between constituents receiving these payments. The following is from VII-A Specifically, faculty or staff members who have or who reasonably anticipate having either an ownership interest, or other remunerative relationship with a prospective supplier may not participate in the recommendation of, drafting of specifications for, or the decision to purchase the goods or services involved.
Faculty or staff members who know that a member of their family or any other person with whom they have a personal or financial relationship has an ownership interest or a significant executive position in a prospective supplier are also disqualified from participating in the purchase of goods or services.
BID: A quotation to sell goods or services, at a specific price, under specified terms and conditions. All formal bids must go through the Purchasing Office. This should be attached to the receiving report.
Concealed damage is not visible until packing materials have been removed. Information often required includes: current pricing, justification for selection, technical specifications, FOB point and terms. FOB: Free on Board. The geographic point indicated where title passes from seller to buyer. It is incorporated by reference as a part of the ERS contract. The Habilitation Coordination Billing Guidelines informs local intellectual and development disability authorities about billing and system reporting requirements regarding habilitation coordination provided through the Preadmission Screening and Resident Review program.
The Medicaid Hospice Provider Manual contains policy that providers must follow when administering the program and meeting the needs of hospice recipients. The Preadmission Screening and Resident Review Mental Illness Handbook provides instructions and procedures for local mental health authorities and local behavioral health authorities in implementing PASRR requirements.
The Transition Assistance Services Orientation Handbook outlines the delivery of transition assistance services. The Quality Monitoring Program Provider Manual includes information about the Quality Monitoring Program, nursing facility quality review process and early warning system.
The manual includes policy, forms, resources and links to related Internet sites. The Texas Home Living Program Handbook contains rules for the program, which provides essential services and supports so that Texans with intellectual disabilities can continue to live with their families or in their own homes in the community.
The Texas Home Living Program Billing Requirements PDF contain billing procedures for various services, including dental treatment, adaptive aids and minor home modifications. The Breast and Cervical Cancer Services Policy Manual PDF contains standards and policies for eligibility, screening, case management, education, client documentation, reimbursement and evaluation.
The Child Care Regulation Handbook includes policies and procedures for processing applications, issuing permits, conducting inspections, conducting investigations, recommending and imposing enforcement actions, and performing other regulatory activities at child care operations. The County Indigent Health Care Program Handbook establishes the eligibility standards and application, documentation, and verification procedures for counties, the payment standards for basic and department established optional health care services and procedures for administering the state assistance fund.
The Epilepsy Program Policy Manual is a guide for contractors who deliver epilepsy services in Texas. The Federal Assistance to Individuals and Households - Other Needs Assistance Handbook describes the policies, organization, and procedures for implementing the Other Needs Assistance provision of the Federal Assistance to Individuals and Households Program IHP , the financial assistance program that responds to people whose needs result from natural or man-made disasters.
The Long-term Care Medicaid for the Elderly and People with Disabilities Handbook contains policy and procedures for the Medicaid programs for people who are elderly and people with disabilities.
The Provider Investigations Handbook contains information relating to PI jurisdiction, and procedures relating to the investigation of abuse, neglect and exploitation, the release of case-related information, and referral to the Employee Misconduct Registry. Are You a Family Caregiver?
0コメント